Sometimes referred to as board portals the software is designed to provide digital access to meeting materials, and also facilitate collaboration between directors. It can also reduce the cost and inconvenience of filing and distributing paper documents. It doesn’t matter the size an organization, any team that needs to communicate regularly and decision-making needs a way to make meetings productive as well as efficient and secure.
A well-designed and designed solution for managing boards offers features that allow board members to plan meetings, send reminders for meetings and upload meeting documents and create agendas. All of this is done online in one place. Certain solutions allow voting and surveys to allow board members to voice their views on resolutions or issues which will impact the organization.
A successful board meeting also includes the preparation and follow-up of meetings. The most effective management systems for board meetings include task tracking tools that let you make agendas of action items and track the progress of these tasks – some even let you label people who are accountable for specific actions. This increases accountability and transparency between board members, as well with between the executive team and the board.
The document center is the most crucial feature of any board management system. It lets board members access all the meetings materials, as well as messages from other members of the board and also organizational policies and the tasks they have been assigned all in one location. This means that when the board member has logged in to their portal, they can access everything they need for their next meeting. This improves efficiency for both board members and administrative staff since it eliminates the need to gather and distribute meeting material prior to every meeting. This also reduces the time spent on admin tasks after meetings.